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Secure Document Sharing for Businesses

By: Subbaram Gowra | Aug 06, 2020

While there are many consumer grade cloud based file sharing services/sites which provide a convenient way to share, edit, and access documents and information, and though most of them come with features like Password protection & SSL Encryption, these tools are necessarily not the right fit for business as they lack features like Two Factor Authentication(2FA), Single Sign-On(SSO), AD Integration, Virtual Data Room, appropriate visibility, security controls, including access control, expiring file access, compliance and e-discovery etc. One must keep in mind the consequences of losing valuable data just in case if the files/data fall into the wrong hands, if employees aren't careful and proper policies are not in place. Once an unauthorized party gains access to your file-sharing service, it's difficult to mitigate what they accessed and just how far your private information has spread, hence it would be wise to consider paying for a service that offers a comprehensive & robust enterprise grade solution.

Enterprises especially those involved in sharing confidential documents pertaining to the M&A due diligence process, Sensitive information related to R&D, processes pertaining to the Quality control (QC) Labs or designs pertaining to pre-production etc. with their employees, clients & contractors have to do a thorough due diligence of their processes, security, regulatory compliance needs, understand the nature of the files, storage capacity etc. before freezing the right enterprise grade secure share file service.

Some common use cases that require businesses to share files securely include financial transactions like mergers and acquisitions, fundraising, IPOs, and other events where companies must send private information to outside parties.

Prospective investors & Board members often insist on being heavily involved with a company’s leadership team and other aspects of the operations sometimes on a daily basis depending on the nature of the engagement. But making such frequent visits by the investors to the investee’s office or by the board members to the office headquarters at least physically is almost impossible while the key personnel are scattered across globe or multiple offices, hence it’s crucial to have a purpose-built “Virtual data room” (VDR) in place that goes above and beyond to provide enhanced and innovative security features which would ensure that the sensitive corporate documents are stored & shared quickly and safely, then granting access to set of legitimate users only as required.

Still, trying to figure out the way?

Here is the check-list of the features that might help you freeze the most optimal “Secure file Sharing” Software:

Should support a wide range of file types including Adobe Acrobat Reader, word documents, slideshows, email, databases, music files (though you'll need a third-party player to stream them) & videos, etc.
Should be able to support features like Link expiration & watermarking that can't be stripped from the document, even support print and screen capture restrictions which should deter users from sharing unauthorized screenshots or photos of documents
Should support versioning meaning each time a change is made to document, the tool should automatically create a new version of a document and you should be able to determine the number of versions you want to keep before older versions are moved to the trash folder, etc.
A central portal (with custom branding feature that lets you incorporate your company's logo & create your own URL) where you /your legitimate employees can easily share files and collaborate with each other’s & with external parties like contractors, consultants, etc. according to the detailed folder permissions & restrictions such as editing, copy/paste, and change classifications, etc.
Should support 256-bit AES encryption (in transit and at rest) over SSL, Two-factor authentication, and single sign-on. The platform should enable the administrator to remotely wipe devices of sensitive data in the event that a device is lost or stolen.
Should have a hybrid cloud and local storage solution option which could enable continuous synchronization between local files and online copies so that the changes are also tracked & synched with the redundancy of data so that if one source fails, you still have another source to access your files.
Integration with 3rd party applications like Email platforms, eSignature solutions & DMS would further enhance the feasibility. Also make sure the platform supports compliances such as HIPAA, FINRA, SEC, GLBA compliance, and more.
The platform should give users a single, secure point of access to all data, regardless of environment or endpoints such as iOS, Android, Mac and Windows-based systems & devices such as Smartphones, Desktops & tablet, etc.

Should be able to review individual login sessions for even greater insight into how your data is being accessed & transferred. Advanced analytics features should give a deep insight on the most active users, most viewed documents, longest viewed documents and recent searches.

Give us a shout, if you are interested in adapting a similar solution for your business?

What we do?

GBB is an IT solutions consulting and implementation partner focused on helping customers transform their businesses through innovative use of technology by partnering with the best solution vendors. “Customer delight” is what we firmly believe in & practice this philosophy day in & out.

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Why it’s time to transform your Network Infrastructure

By: Subbaram Gowra | July 17, 2020

As organizations globally, across industry segments, gear towards digital transformation many of them realize that it’s going to be a daunting task unless they adapt to more holistic approach to this transformation since company’s legacy networks usually has a single ingress/egress points to take care of the organization wide security.

Traditional infrastructure always had an integrated control and data plane, hence configuration changes had to be made manually which was time consuming and lacked agility. Network issues are also usually problematic to resolve over the traditional WANs, because legacy networks were designed for client-server environments, in which the majority of traffic went from corporate Data centres to the branch locations.

Today, users are connecting from off-campus locations, branches, discrete Mobile devices (Mobile Phones, Tablets, etc.). Further, adaptation of IoT, cloud computing coupled with “Work from Home” policies (which would only get further intensified due to unpredictable Covid-19 situation) all being network centric have created many new entry points and shifted the traffic to the edge of the network thereby creating unforeseen security challenges that directly impact the overall network performance.

This would compel many companies to place more data at the edge of their networks without having to compromise the security of the data. While this may sound simple, it’s going to be a quiet a task in practical terms as it requires rigorous enforcement around access & data compliance across the organization which will need board-level resolutions, at least for large corporations and public limited companies. Having said, even the most stringent security measures are useless if you have an underperforming network.

Therefore companies should invest time & money in transforming their network in order to succeed in their digital journey, those that don’t transform will struggle because application performance and client experience will also suffer, and the likelihood of breaches are bound to grow exponentially.

Let’s look at few aspects that every IT Leader & organization should implement in order to stay relevant & of course to add value to their clients (both internal and external).

Automate

Networks across organizations have been traditionally managed manually leading to the repetition of monotonous tasks thereby reducing the efficiency of network engineers. Please note, implementing network automation to reduce the number of humans is not what I meant here, rather implement network automation that correlates data from multiple appliances such as routers, switches, firewall appliances & sources like event logs, configuration files etc. thereby providing deeper insights into performance, utilization, security and resource allocation of the IT assets ultimately enabling network engineers to focus on more strategic initiatives.

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High performance computing: Changing the world with speed, efficiency and accuracy

Do you have a sprawling university campus where thousands of students are trying to solve complex problems like climate change, social security or precision medicine? or do you have thousands of researchers working on an AI-based technology to fuel India’s next space mission?

You might already know that a high-performance computing (HPC) solution is what you must look for! But how would you ensure that you have the HPC solution with the efficiency and accuracy you need? How will you integrate a HPC solution with your existing systems? How would you be able to scale your existing system to achieve the desired outcome? Or alternately build a solution ground up like a green field project?

Let us look at how a HPC cluster could help you.

A high performance computing cluster could be your propulsion fuel

With a multitude of cores and processors, a huge memory, high-speed networking and large data storage, a HPC cluster can significantly increase accuracy and speed of your computing system. It can run advanced, large-scale parallel computing application programs with an accelerated efficiency, thus delivering a dramatic boost in throughput and cost savings.

Which sectors should deploy high performance computing solutions?

Whether you are into sectors such as space science, medical science, environmental science, oil and gas, media and entertainment or, you have a technology institution; HPC clusters, Graphic processing Unit (GPU) clusters and visualization clusters can help you achieve high speed computation, or to tackle high resolution and real time simulations.

What should you look for in a high performance computing (HPC) solution provider?

Depending on your requirement, ideal high-performance computing solution providers put together a custom solution with the best of technology from across the globe.

If you are looking for a high performance computing solution provider, make sure that they have the following:

Dedicated teams: A dedicated team focused on working out a solution based on your needs & pain areas, is better than opting for an existing solution that may/may not be as nuanced.

Agile solutions: With the amount of data that needs to be processed, solutions need to be agile and adaptable. Deployment of alternate algorithms and software, if and when required, could save a lot of time and effort.

Brand agnostic vendors: Rather than working with vendors who offer proprietary solutions of specific providers, go for high-performance computing solution providers that are vendor agnostic in nature having deep domain expertise along with wide partnerships with industry leading hpc vendors like INTEL ,Dell EMC , IBM, HP, NVidia ,Super micro.

GBB’s HPC solutions

GBB, an end-to-end IT infrastructure solutions provider, focusing on consulting, design, deployment and management of end to end IT Infrastructure solutions that are innovative and cost-optimized.

HPC solutions deployed by GBB are being used extensively by various reputed technical universities across India. HPC solutions are designed & deployed based on the nature of requirement , workloads and applications.

With a pool of experienced engineers and dedicated teams, GBB’s HPC solutions combine the best of technology and human minds to help customers focus on doing what they do best - changing the world.

GBB has done an excellent job of building our 40 Node GPU Cluster. Their after sales support and response time has exceeded our expectations.

Mr. Bhaskar Prasad

GM, IT Services, IIIT, Hyderabad

The upgradation of our existing HPC Nodes and Storage was managed without any challenges by team GBB. We rely on them for all our HPC requirements.

Dr. Amit Acharyya

Associate Professor, Department of Electrical Engineering, IIT, Hyderabad

Our HPC is always up and running due to GBB’s efforts. Even before we encounter a difficulty, the team anticipates all possibilities and comes up with solutions.

Dr. Arun. K. Manna

Assistant Professor, Department of Chemistry, IIT Tirupati